Guidelines for Working on Fresh Undertakings • Rocketbrush Studio's Work specifications
In the digital world, creating assets for various projects requires a clear and structured approach, especially when it comes to payment terms and milestone structures. Here's a breakdown of the common practices followed in the industry.
Once a project is approved, the files are exported, giving you the option to specify names and structure. After your approval, the final form of the asset is developed, allowing for minor changes.
### Payment Terms
Payment terms are crucial in ensuring a smooth workflow and timely payment. Net 30 terms are common, meaning payment is due within 30 days from the invoice date. Some businesses offer early payment discounts, such as "2/10, net 30," where a 2% discount is available if payment is made within 10 days, otherwise due in 30 days.
It's essential to have clear payment expectations stated upfront in the contract to avoid disputes and ensure timely payment. Prompt invoicing is also critical; sending invoices as soon as work is completed or before starting helps speed up receipt of funds. Reimbursable expenses should be defined in advance and included in the contract to prevent misunderstandings.
### Milestone Structure
Projects are typically broken down into multiple payment milestones aligned with key deliverables or phases. A common milestone payment structure might be:
- Initial Deposit: 10-15% upon signing the contract to confirm commitment. - Requirements Gathering: 15-20% after finalizing specifications. - Design Completion: 20-25% upon approval of design mockups. - Development Stages: 25-30% split across 2-3 stages for larger projects as core features are completed. - Testing Phase: 15-20% upon starting user acceptance testing. - Final Delivery: Remaining 10-15% retained until successful deployment and meeting all requirements.
Structuring payments this way minimizes risk by linking payments to tangible, verifiable progress, thereby reducing the chance of disputes and improving cash flow management.
A summary table outlines the typical milestones, their typical payment percentages, and their purposes:
| Milestone | Typical Payment % | Purpose | |------------------------|--------------------|--------------------------------------| | Contract Signing | 10-15% | Project kickoff, commitment | | Requirements Finalized | 15-20% | Clear specifications delivered | | Design Completion | 20-25% | Visual/functional design approval | | Development Stages | 25-30% (spread out) | Completion of core features | | Testing Phase | 15-20% | User acceptance testing readiness | | Final Delivery | 10-15% | Final deployment and acceptance |
This structured approach ensures transparency, maintains motivation, and aligns financial flow with project progress, helping achieve successful project outcomes within budgets and timelines.
For more specific terms from a particular website, it's recommended to review their contract or project proposal documentation directly. However, the above reflects best practices widely used in project payment structuring.
In some cases, a 50% advance payment for a milestone can be agreed upon, with the remaining 50% paid after approval of the final results but before exporting the files. Reports are provided along the way, either daily or with each update, with feedback requested at your convenience to stay within the agreed schedule.
Under no circumstances can exports be submitted before they are paid for. Results of the work may be published in the company's portfolio, but untimely exposure of the assets in your game is always checked with you first. It's essential to provide all key information before starting the work to meet deadlines and avoid unnecessary work.
If you have any questions regarding these Terms of Work, contact your dedicated Project Manager. Payments are usually split into agreed-upon milestones, with each milestone being paid in advance. At the initial stage, a sketch or rough outline of the asset is created for your feedback. The creative process involves several stages, each requiring your approval before progressing.
In the home-and-garden realm, organization and clear communication are vital when curating a beautiful space. Just as in the digital world, establishing payment terms and a structured milestone approach is crucial for a smooth workflow. For instance, you might agree on net 30 terms with your contractor and break down the project into several milestones, such as planning, design approval, and implementation, each corresponding to a percentage of the total payment.
